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(from GSE handbook of Rotary International)
The District 1580 Group Study Exchange Committee has prepared this Schedule and Directory in cooperation with representatives of each participating Rotary club based upon the objectives of the Group Study Exchange program as set out in the handbook for Districts and Clubs.
The success of the planning will be determined by clubs and individuals adhering to the details as set out in the schedule, particularly as to places and times, but the schedule should be sufficiently flexible to accommodate either changing circumstances or Team Members’ reasonable requests.
The Club President and District Committee assume responsibility for the following matters:
Pre-arrange with the heads of firms, industries or institutions whose facilities are included in the tour, to be certain that they supply their most capable and competent representative to conduct the study of those facilities or services. The visitors have the right to expect a professional approach in each instance.
The Club President, members of the Rotary Club and host families should use all means available to inform non-Rotarians in their community, including news media, public officials, educational and religious leaders, about the visit of the team of business and professional men and women from District 3060, and the purpose of this project. Do everything possible to share the fellowship with non-Rotarians.
All matters of urgency should be referred to the District GSE Coordinator or the nearest GSE Committee member
The Rotary Clubs receiving the team being responsible for transportation within its community/region and to at mutually arranged changeover points, as indicated in the itinerary. Transportation fromand to the airport.
Hosts should remember that members of the team are well established in their particular vocations and have been carefully selected from within District 4650 to represent not only the District, but their profession.
Host families will contribute much to the comfort and convenience of their guest if they inquire promptly upon arrival about their laundry and dry cleaning requirements. Laundry will be a daily personal problem for which they may be reticent about seeking assistance.
The hosting of a guest implies supplying appropriate meals each day when the guest is ‘at home’.
With the exception of perhaps Sundays and special events, members of the team may not be at their lodging homes for lunch, depending on the schedule.
Hosts should always, within the limits of the itinerary, ask the guest what they would like to do. They may just wish to relax around your home, write personal correspondence or write their official diary.
Hosts should be prepared to discuss any social and economic problems with as much authority as possible. Similarly, hosts should take full advantage of this opportunity to learn about the guest’s country.
Punctuality is essential for the smooth running of the program. You can help by ensuring that your guest is breakfasted in ample time to be called for or delivered, as the case may be, in time for the morning’s first engagement.
If an evening is to be spent at your home, your guest may appreciate meeting small numbers of your friends (not necessarily from Rotary). It is important that they be given the opportunity to meet people of their own age group.
Should the stay be for five or six nights, they may appreciate one evening at a ‘night spot’ either with the family or with other team members and friends.
If a small dinner party is to be arranged, this could perhaps be done jointly with another nearby host and their member of the team.
They may wish to be left to their own devices. On the other hand, they may wish to have a day at the beach, or play tennis/golf. It is important that their wishes be sought and respected if feasible.
Everyone connected in any way with this project is urged to recognise the opportunity that it offers to participate in a significant international understanding experience.